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= Microsoft Entourage Components = toc =E-mail=

Using Mail Rules
The e-mail part of the program is very similar to other single-user e-mail applications, such as Outlook Express and Eudora. You can create and send mail, as well as receive mail. There are folders to put mail into, as well as an address book to put addresses into.

Unlike the other components, the e-mail feature uses the first five folders of the Folder List, located in the left column. These are Inbox, Outbox, Sent items, Drafts, and Deleted items. The bar at the top of 0 the window is the same for each of these.

Using Address Book
To add a folder for organizing messages, click on the arrow next to //New//. Choose the folder option at the bottom of the list. To change the title of the folder, select the folder and then double-click on the folder name itself. You can then use the //Move// button to move messages from folder to folder.

There is an option if you would like to automatically send and receive your e-mail. To do this go to Tools>Schedules. A dialog box will pop up. Double-click on the //Send and Receive All// schedule. In the next dialog box, fill in the boxes that apply.

=Tasks= It is possible to create a list of tasks to be done in a time frame that you choose. To do this you go to your task button and click on //New//. A box will pop up asking for information. You will enter a title. You can also give the task a priority, give it a deadline, tell it when you would like an e-mail reminder, and other information about the task can be entered in the Note section. When you are finished make sure to //Save// and close the window.

Your finished task should appear in the main task folder. To make any changes to your tasks, click on the specific task, and then use the keys at the top of the window. (I.e. Edit, Delete, or Link). Assigning a category will enhance your usage and priority.

=Notes= To create a note you will need to open your Note folder, click on //New//, and begin. The note will require a title to identify it. Then you can write the substance of your note, including any Microsoft Word formatting. The advantage of leaving notes comes with linking. This is a good place to create updates for your tasks.

=Address Book= The Address book is pretty straightforward to begin. Go to the Address folder and select //New// to create a new contact. Enter basic information, or click on the //More// button to enter more detailed information. In the expanded more area there will be a series of tabs. You can input as much, or as little information. The Summary tab will show you what information has been inputted. When done make sure to //Save// and then close the window.

After entering an address here you can type the persons name when composing an e-mail, or when creating an appointment in the calendar and the program will automatically show the persons information. Remember, assigning categories will help you visually sort your contacts.

=Calendar= There are a few topics to cover about the calendar. To navigate the calendar there are buttons across the top of the window. Those most important are //Today// and //View//. //Today// will put today as the first thing in the view, no matter where you are in the year. //View// allows you to see the larger picture and the smaller picture. Options include day, month, week, and work week. Workweek only shows Monday through Friday.

To create a calendar appointment click on //New//. A dialog box will ask you for a subject and the location of the event. You may then select the time frame that will be used. To do this you must click on hours, minutes, and am/pm each in its own turn. If you would like a reminder, set it. Any comments you have to add about the meeting will go in the bottom frame.

If your meeting is a recurring one there is one additional option. Set the time of the initial appointment. Then click the //Recurrence// button. In the dialog box that pops up set the days that will be used and how often the meeting will occur. Another option is to set an end date; an example would be a meeting that only lasts one semester long. Your commitments can be clearer with the categories feature.

= = =Features that work in all Components= There are a number of features that work in any part of Entourage. This means you will have to choose what part you would like the feature to work in, or if you would like everything affected.


 * Categories- allows you to color code each item to a category. Options include recreation, work, travel, or anything you make up.
 * Links- puts related items from separate parts of program available from any related part.
 * Find- searches for specific words or phrases. Options to search in are calendar, e-mail, tasks, etc. It is possible to jut search subjects, titles, and names, or any entry made.

=Categories= Go to the categories button at the top of the window. This is for choosing a specific category that has been created. To create a category that is not already there an edit categories option is in the arrow list for categories. Just choose //New//. When editing you may create a name and assign a color to differentiate.

=Links= To create a link, choose the item you want to link everything else to. Clicking on the //Link// button allows you to see what has already been linked to that item. To link the item to something else use the arrow next to the word link. Under link to existing choose the component your link is in.

When the box pops up choose the item you would like to link. Then drag it to the Link Maker box.

After dragging the item to the Link Maker box click on //Create Links//. Do this for any related items. Below is shown that a note and a calendar appointment have both been linked to the task.

Find With the find function names or words can be found anywhere in Entourage. To use, click on Find in the top bar. It will ask for the word or phrase and where to look. You can choose All or a specific component. You may also search subjects, titles, and names only. For more advanced searches there are more options. You can also save search criteria for future use.

Your search results will show in a new box.

In the right hand corner of the bar at the top there is an open typing box. In this box you can type the word(s) that you would like to find. In each folder there is a list of options that are available to search. Note: These are different in each folder. In the advanced search from above all of these options are available.

0 Created by Angela Sorensen 10/07/02